Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, March 20, 2012

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, March 20, 2012

Chairman Ray Thayer called the meeting to order at 10:00 AM. Commissioners present: David M. Sauter, Rex F. Johnston and Ray Thayer.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

The Board convened into a Public Works Department update with Director Gordon Kelsey providing a review of Consent Agenda items and a final acceptance/release of retainage for the Woodland Road project. A Construction Program report followed.

Director Kelsey provided a brief road maintenance update and a review of upcoming facilities work and events.

The Board had a brief discussion concerning the Dallesport Waste Water Treatment Plant, with Director Kelsey advising of damages caused by a discharge from an outside source. Director Kelsey noted that in the future, Public Works will utilize an industrial user’s agreement and charge users for overages and discharges that harm the system.

Assistant County Engineer Jeff Hunter provided an update concerning an ongoing issue associated with Cox Road. Mr. Hunter advised that he would be discussing the matter with the Prosecutor.

Director Kelsey noted that Public Works will be resubmitting a revised CRAB Levy Certification report for Board signature.

Administrative Services Director Glen Chipman: Radio project status update

10:45 AM – Radio Project Update

Administrative Services Director Glen Chipman was not present for the radio project update but did provide a written update for the Board’s review and consideration.

Sheriff Rick McComas: Department update

11:00 AM – Elected Officials Report

Attendance: Sheriff Rick McComas, Undersheriff Jolene Kallio and County Treasurer Dani Burton.

Sheriff Rick McComas provided an update on renewal negotiations with the cities of Goldendale, Bingen and White Salmon for prisoner housing and communication services contracts. Sheriff McComas advised that the Goldendale City Council approved renewal of the prisoner housing contract last night during their council meeting.

Sheriff McComas stated that Bingen/White Salmon has indicated that they will not be renewing their contract prior to the March 31^st extended deadline and are considering contracting with Skamania County to provide prisoner housing services. Further discussion regarding prisoner housing and communication services followed.

The Board had a discussion concerning repeated break-ins and vandalism at the Sheriff’s storage yard. Sheriff McComas noted that there have been previous requests to secure the fence. Sheriff McComas stated that securing the site and eliminating the liability risks are a priority.

Sheriff McComas indicated that he has a solution to secure the site and will be discussing the matter with Public Works next week.

Following discussion, the Board asked Sheriff McComas what the Sheriff Department’s long term needs for storage are. Sheriff McComas stated that 8,000 – 15,000 sq ft of inside space and about an acre of outside storage would be ideal.

County Treasurer Dani Burton stated that she has been in contact with financial consultant Susan Musselman concerning financing options for the radio project. Treasure Burton noted that Ms. Musselman has indicated that the financial markets are starting to move and more detail and a breakdown of property and equipment are needed for her to start working on the bond process. Treasurer Burton stated that she is hoping to have more information from the Board by May 1^st.

The Board noted that Treasurer Burton was on next week’s agenda to discuss another matter and indicated that they would like to continue the discussion at that time.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, March 20, 2012

Chairman Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Rex F. Johnston, David Sauter and Ray Thayer.

Agenda

Business Agenda

Approved (M/Sauter, S/Johnston. Passed unanimously): the Business Agenda, noting the Prosecutor’s update was canceled.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Johnston, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for March 6, 2012 and March 13, 2012 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Public Hearing: Consider an abatement assessment which may constitute a special assessment against and a lien upon the property or a personal obligation of Slade D. Kitchens, Parcel #02-13-2855-0203/00.

Approved (M/Sauter, S/Johnston. Passed unanimously): Resolution No. 05112 in the matter of an abatement assessment which shall constitute a special assessment against the property of Slade D. Kitchens, Parcel No. 02-13-2855-0203/00 in the amount of $2,696.55.

Prior to the motion the hearing was opened by Chairman Thayer. It was noted that the Board had no ex parte contacts or any potential conflicts of interest to report.

Building & Compliance Director Skip Grimes then presented a staff review in which he stated that the Board had authorized abatement of this property by approval of Resolution No. 02412 and a contractor was chosen by established procedure. He added that the abatement was accomplished in a satisfactory manner and the contractor has been paid.

Director Grimes stated that the Board has either the choice of approving a special assessment against the property, or approving a personal obligation. Director Grimes recommended the former option.

Chairman Thayer opened the public hearing for the purpose of receiving public comment and/or testimony. For the record Chairman Thayer noted that no one was present wishing to provided comment or testimony.

Chairman Thayer closed the public hearing and called for Board discussion. Following the discussion, Chairman Thayer called for a motion.

Public Meeting: consider the Planning Commission’s recommendation for approval of an amendment to Klickitat County zoning regulations pertaining to Cluster Development (Section 2.24 of the Klickitat County Zoning Ordinance No. 62678 and Klickitat County Code Title 19.50).

Continued (M/Johnston, S/Sauter. Passed unanimously): the public meeting to a time and date to be determined to allow the Board the opportunity to further review the proposal.

Planning Director Curt Dreyer, Senior Planner Mo-chi Lindblad and Senior Forester Frank Backus representing the SDS Company were present.

Chairman Thayer opened the public meeting and requested a staff review.

Planning Director Curt Dreyer provided an overview of the proposed cluster agriculture overlay zone amendment as recommended by the Planning Commission. The proposal would repeal the current Cluster Development District provisions, which can be applied as an overlay to any zoning designation per rezone application by a landowner, and replace the provisions with a revised Cluster Agriculture Overlay that may be applied as an overlay on the Extensive Agriculture and Open Space zoning districts, per rezone application by a landowner.

Commissioner Sauter commended the Planning Commission for their work and noted that he was fine with the proposal, but disagrees and has an issue with the idea that forest resource lands are not compatible with a cluster designation. Commissioner Sauter stated that he has concerns about how this is addressed in the findings.

Frank Backus, Senior Forester for SDS Company stated that it is wrong to say that forest resource lands are different from Open Space and Ag resource lands. The cluster overlay should be titled Resource Lands Cluster Overlay Zone and should apply to all resource lands.

Mr. Backus noted that he also has an issue with the sunset clause, noting that this is a zone and once the County approves a re-zone there is no other action needed until the property is developed.

Further clarification and discussion followed prior to the motion.

Consent Agenda

Approved (M/Johnston, S/Sauter. Passed unanimously): the Consent Agenda.

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1) Resolution No. 05212 authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 03-11-1831-0009/00 – Joseph P. Johnson & Troy Edith Prine.

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2) Personnel Authorization to internally post a Clerical Administrative Assistant II position within the Auditor’s Office in the Licensing Department at Grade 35, Step 1.

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3) Agreement (C06212) to Construct Water Storage and Pumping Improvements between City Of The Dalles and Klickitat County acting as Columbia Gorge Regional Airport and The Dallesport Water Service District for the construction of improvements necessary for the water to serve the Airports new 17 lot industrial subdivision and other development on the Airport property. The proposed improvements include a new reservoir and pump station that will provide the necessary pressure to the Airport and other parts of the District’s service area. The Airport and the District are agreeing to share equally in the project costs of approximately $900,000 (see Exhibits D of the agreement).

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4) Renewal Application with the Washington Rural Counties Insurance Program for the 2012-2013 program coverage years.

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5) Resolution No. 05312 in the matter of scheduling a public hearing to be held on Tuesday, April 10, 2012 at 1:30 PM to consider a petition for stock restricted area as filed by petitioners in the Lyle/Snowden area.

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6) Concurrence to Award Bid and Small Works Contract (C06312) between Crestline Construction Company LLC and Klickitat County (Radio Project) for the Bickleton Wireless Communications Site Fencing Project, BWCSF306 for the total bid amount of $17,805.00.

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7) Request for concurrence to award bid to Access Electric and Heating, Inc. of Kennewick, Washington, for the Insulate Attic HVAC Ducting Pioneer Center Project, N10014, Federal Contract #F10-52110-034, as bid in the amount of $13,675.08.

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8) Amendment A (C06412) to the ARRA (American Recovery and Reinvestment Act)/Energy Efficiency Conservation Block Grant for Smaller Cities and Counties between the Washington State Department of Commerce, Energy Office and Klickitat County (Public Works) for the purpose of revising a portion of the Special Terms and Conditions, Section 3, Paragraph 2 and to modify the Statement of Work to remove Annex I Building from Activity 2 (due to structural deficiencies found in this building) and add duct insulation in the Pioneer Center to offset removed work; Add $10,000 to help cover higher costs for Pioneer Center ducting insulation that will be replacing Annex I Building insulation, and replace the Budget (Attachment B) with Attachment B-1 to reflect the revised grant and match. All other terms and conditions of this agreement remain unchanged and in full force and effect.

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9) Independent Contractors Agreement (C06512) between Klickitat County and the Greater Goldendale Area Chamber of Commerce to provide visitor information services during hours determined by the Chamber Board within their offices located at 903 E. Broadway, Goldendale. The effective date of this agreement is January 1, 2012 through December 31, 2012 with a total contract amount not to exceed $15,000.00. Also, a portion of the lodging tax fees received by the County will be transferred to the chamber on a quarterly basis based on a funding formula as described in Attachment 2/Payment Schedule; AND Independent Contractors Agreement (C06612) between Klickitat County and Mt. Adams Chamber of Commerce to provide visitor information services during hours determined by the chamber Board within their offices located at the Heritage Center located on Highway 14 in White Salmon. The effective date of this agreement is January 1, 2012 through December 31, 2012 with a total contract amount not to exceed $15,000.00. Also, a portion of the lodging tax fees received by the County will be transferred to the Chamber on a quarterly basis based on a funding formula as described in Attachment 2/Payment Schedule

Elected Official Report/Update

Prosecutor’s Update

The Prosecutor’s update was canceled due to a scheduling conflict.

Unfinished Business

Personnel Manager Randi Post: Department update.

Personnel Manager Randi Post requested and received direction from the Board concerning an AED (Automated External Defibrillator) unit that can not be refurbished and no longer functions. After discussion regarding the matter the Board instructed Manager Post to replace the AED with a refurbished unit and submit a supplemental budget request if needed.

The Board convened into Executive Session at 2:52 PM with Personnel Manager Randi Post in accordance with RCW 42.30.110(1)(d) and (g) to discuss contract negotiations and the performance of a public employee. It was noted that the Executive Session would last for thirty (30) minutes. At 3:22 PM it was announced that the Executive Session would be extended for twenty (20) minutes. At 3:42 it was announced that the Executive Session would be extended for fifteen (15) minutes.

The Board reconvened back to Regular Session at 3:57 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Johnston, S/Sauter. Passed unanimously):

Accounts Payable: (#220209 – 220331) for a total of $119,352.59 for the date ending March 19, 2012.

There were no Payroll warrants requiring approval.

Payment Approvals (Continued)

Final Acceptance and Release of Retainage

Approved (M/Johnston, S/Sauter. Passed unanimously): Final Acceptance and Release of Retainage in the amount of $9,397.27 to Crestline Construction Company, LLC for the Woodland Road Project, CRP No. 308.

Adjournment

Approved (M/Sauter, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 4:25 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2012-02, Tape Count 3155 through 3915 and Tape #2012-03, Tape Count 0 through 1212.