Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, February 28, 2012

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, February 28, 2012

Chairman Ray Thayer called the meeting to order at 10:00 AM. Commissioners present: David M. Sauter, Rex F. Johnston and Ray Thayer.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter presented a department update which included a review of Consent Agenda items and a weekly update of the construction program and road maintenance projects.

An update of facilities work followed with Director Kelsey advising that work on the Dispatch Center has started. Director Kelsey noted that Geotech work for the tower has been scheduled and Public Works has been coordinating and working with the utility providers to develop the design and site grading plan.

The Board had a discussion concerning permitting issues associated with a rock quarry and asphalt plant, with Mr. Hunter advising that the County is only interested in the quarry and it may be necessary to enter into an agreement and work under the current permit holder’s permit as advised by the Department of Ecology.

A brief discussion followed regarding a request to use the Trout Lake Park for the Arts Festival, with Director Kelsey indicating that there are potential issues with using the park such as parking. The park does not have adequate parking available to accommodate the needs of the Arts Festival.

Commissioner Sauter advised that Pacificorp has forwarded a draft supplemental agreement to Public Works for work currently being done to stabilize the Northwestern Lake Bridge due to unexpected impacts from decommissioning Condit Dam. Chairman Thayer noted that until there is a big spring run off we won’t know if the bridge has been stabilized.

Administrative Services Director Glen Chipman: Radio Project Update

10:45 AM – Radio Project Status Update

Attendance: Administrative Services Director Glen Chipman and Public Works Director Gordon Kelsey.

Administrative Services Director Glen Chipman provided a review of various items on the Consent Agenda associated with the Radio Project. Director Chipman stated that there is a resolution to reject all bids and start the bidding process over for the Bickleton site fencing project, due to a typo issue. The prosecutor has corrected and drafted a new agreement and put it into a PDF format so that changes cannot be made.

Director Chipman reported that Franklin County Emergency Management will be forwarding the job description of their director/manager position to assist with the process of developing Klickitat County’s job description.

A discussion concerning the dispatch center design followed, with Director Kelsey indicating that the structure will be designed to allow expansion of the building if needed in the future.

Economic Development Department Director Dave McClure: Department Update.

11:00 AM – Department Update

Attendance: Economic Development/Natural Resources Director Dave McClure, Natural Resources Program Coordinator John Foltz, and Business Retention Specialist Denny Newell.

Economic Development/Natural Resources Director Dave McClure provided a brief update on the latest State budget proposal released by the House of Representatives, noting that funding for Natural Resources does not look good and that it is unclear at this point what impacts there will be.

The Board held a discussion regarding unmanned aerial vehicle (UAV) flights being allowed in U.S. air space. Director McClure stated that Klickitat County is a good area for this and he would like to see State support for a bi-state area for UAV flights. Director McClure indicated that discussion with Insitu will be required before moving forward.

Director McClure provided a brief update on various Natural Resources projects, advising that the U.S. Fish and Wildlife is looking at adding the Oregon Spotted Frog to the endangered species list.

A discussion followed regarding two (2) Washington State Rural Washington Loan fund projects and applications on behalf of Custom Interface, Inc. and Phoenix Rising Investments, LLC, with Director McClure advising that a public hearing to consider and receive public comments has been scheduled for March 27^th.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, February 28, 2012

Chairman Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Rex F. Johnston, David Sauter and Ray Thayer.

Agenda

Business Agenda

Approved (M/Sauter, S/Johnston. Passed unanimously): the Business Agenda with one (1) Add-on under Board Pending: Administrative Services Director Glen Chipman: Discuss personnel issue which may qualify for Executive Session in accordance with RCW 42.30.110(1)(g) to review the performance of a public employee.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

*

Approved (M/Johnston, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for February 21, 2012 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Bid Opening: Purchase of one (1) new 4X4 White 4-Door SUV with standard features for use by the Planning Department.

Bids forwarded (M/Sauter, S/Johnston. Passed unanimously): to the Planning Department for review and recommendation of two (2) bids received for one (1) new 4x4 white 4-Door SUV with standard features for use of the Planning Department.

· Ray Schultens Motors

The Dalles, OR

$23,110 - (trade-in of $10,500 for both vehicles) for a bid of $12,610 (sales tax not included) for a 2012 Ford Escape

· CH Urness Motors

The Dalles, OR

$25,977 - (trade-in of $6,500 for both vehicles) for the total bid of $21,071 (sales tax included) for a 2011 Jeep Grand Cherokee

Public Meeting: Consider final approval of subdivision SUB2004-04; Cochran Estates, Phases IIB; Applicant: William Shambo

Granted (M/Johnston, S/Sauter. Passed unanimously): Resolution No. 03012 in the matter of granting final plat approval of Cochran Estates Subdivision, Phase IIB, Lots 6 -17, SUB2004-04 and approve the resolution as presented; Applicant: William Shambo.

Associate Planner Crista Schroder reported that preliminary approval of SUB2004-04 was granted via Resolution No. 04605 for 17 residential lots in two phases. Due to the White salmon water moratorium being put into place the Applicant could not finalize all 17 lots, five of which where granted final approval via Resolution 16908 in 2008. The moratorium has been lifted and the applicant is before the Board today to finalize the remaining lots.

Ms. Schroder noted that improvements have been completed as required and all conditions attached to the preliminary approval of the subdivision have been met.

Public Hearing: Consider revisions to the Klickitat County Precinct Boundaries.

Approved (M/Sauter, S/Johnston. Passed unanimously): Resolution No. 03112 in the matter of changing and redefining precinct boundaries and maps that supersedes any existing ordinance or resolution involving legal descriptions and maps for all precincts in Klickitat County and that Attachment A be thereby adopted according to State statue RCW 29A16.040.

Attendance: County Auditor Brenda Sorensen and Deputy Auditor/Election Administrator Brandy Sullivan. There were various county staff in the audience and three (3) members of the public present.

Below is a brief synopsis of the testimony offered, noting an audio record of the complete hearing is on file as part of the official record and available on Tape #2012-2, Tape Count 568 through 2038.

Chairman Thayer declared the public hearing open and advised that the purpose of the hearing is to accept public testimony both in favor of and opposed to amending Klickitat County Precinct Boundaries.

County Auditor Brenda Sorensen and Deputy Auditor/Election Administrator Brandy Sullivan provided an overview of the proposed amended precinct boundaries. Auditor Sorensen advised that it is necessary to realign precinct lines between Trout Lake/Glenwood and Centerville/Pine Forest precincts due to the commissioner districts being changed to comply with the State’s redistricting requirements.

Chairman Thayer opened the public hearing for public comment/testimony.

*

Bonnie Reynolds, resident of Trout Lake provided additional written comments and a petition from various Trout Lake residents opposing the division of the Trout Lake precinct. Ms. Reynolds stated that she has concerns regarding what the division of the precinct will do to the community politically and asked that the Board consider coming to Trout Lake to discuss the matter with the community.

Trout Lake resident Candice Shuman stated her opposition to splitting the Trout Lake precinct, noting that her residence will be in one precinct and the rest of her property in the other.

Trout Lake resident Sarah Burr Arnold expressed opposition to the proposed boundary amendments affecting the community of Trout Lake.

*

Chairman Thayer asked if there was anyone else wishing to comment, noting that written comments expressing opposition to dividing the existing Trout Lake precinct into two (2) separate precincts were received from Trout Lake area residents L. Ed Davis & Doris J. Davis, Griggs Irving and Roger & Renee Hohimer, Martha J. Rummel, Ruth J. and Kenneth Belieu, Doris Gallagher, Peter Gallagher, Doug & Janet Anderson, Randi Fitch, Carley Tipton and Richard McClure and will be added to the record.

Auditor Sorensen advised that the Trout Lake precinct can not stay the same since it is divided by commissioner district lines, which were changed and approved by the Board December 6, 2011 by Resolution #15511 which officially adopted the Klickitat County redistricting plan pursuant to state law. Auditor Sorensen noted that during two (2) public hearings to consider the redistricting plan no comments or objections were received written or oral.

Auditor Sorensen advised that the lines of county commissioner districts may not be changed more than once in four years per state statute; the board could entertain suggestions for realignment after December 6, 2015. Any proposal suggested must be derived utilizing the 2010 Census Data and comply with all State laws.

Ms. Reynolds asked the Board to come to Trout Lake when possible to meet with the people and to prepare to change the precinct boundaries.

Chairman Thayer asked if there was anyone else wishing to comment, hearing no response, he closed the public hearing to further public testimony and called for Board discussion.

Commissioner Sauter noted that this has been a learning experience and there should have been more effort to educate the communities affected, unfortunately we cannot do anything about it today.

Miscellaneous Reports

Jeanne Williams, Transaction Manager/Southeast Region/Department of Natural Resources: Update regarding the Natural Areas program and upcoming activities

Attendance: Washington State Department of Natural Resources (DNR) representatives: Southeast Region Transaction Manager Jeanne Williams, Southeast Region Natural Areas Manager Tony Sachet, Klickitat District Manager Larry Leach, Columbia Land Trust Land Protection Manager Cherie Kearney and Klickitat County Natural Resource Director Dave McClure and Program Coordinator John Foltz.

Department of Natural Resources Southeast Region Natural Areas Manager Tony Sachet provided an update of the Natural Areas programs and priorities such as protecting rare plants and plant communities. Manager Sachet advised the Board of a proposed boundary expansion for the Columbia Hills Natural Area Preserve with the addition of 50 acres. Manager Sachet noted that Columbia Land Trust is the current owner of the property.

Columbia Land Trust Land Protection Manager Cherie Kearney stated that the 50 acre parcel was purchased with the intent that DNR would eventually purchase the property to add to the preserve.

Following further discussion, Commissioner Sauter stated that DNR should take care of their existing lands rather than acquire more. Commissioner Sauter noted that due to state budget cuts a lot of Klickitat County’s Natural Resources efforts will be affected.

It was noted that DNR will be holding a public hearing on March 28^th to be held at the Klickitat PUD. At the hearing DNR will be presenting the revised boundaries and taking public comments.

Unfinished Business

Assessor Darlene Johnson: Reclassification of Clerical Administrative Assistant I positions (3) to Clerical Administrative Assistant III and/or Grade 36; CIP Supplemental request to upgrade both the Ascend (Treasurer) and Proval (Assessor) program servers from Informix to SQL

Attendance: Assessor Darlene Johnson and Administrative Services Director Glen Chipman.

Assessor Darlene Johnson presented a supplemental Capital Improvement Project request to upgrade the current Informix server for the Proval and Ascend databases to a Microsoft SQL server. Assessor Johnson stated that the upgrade will increase performance and make it easier to find database support. All expense for the upgrade will qualify for the Department of Revenue annual revaluation grant and will be reimbursable.

Following discussion, the general consensus of the Board was supportive of Assessor Johnson’s request.

The Board held a discussion concerning the Assessor’s proposal to reclassify three (3) Clerical Administrative Assistant I positions to Clerical Administrative Assistant III.

Following discussion, questions and clarification a compromise was reached with the Board granting approval for reclassification from Clerical Administrative Assistant I to Assistant II for the three positions.

Consent Agenda

Approved (M/Johnston, S/Sauter. Passed unanimously): the Consent Agenda.

*

1) Letter and Resolution No. 03212 in the matter of re-appointing Victor Blandine, District #2 position to a four (4) year term as a member of the Klickitat County Noxious Weed Control Board, expiring April 1, 2016.

*

2) Resolution No. 03312 in the matter of verifying the Lists of Assets for 2011 and directing the Klickitat County Auditor to file such as a public record.

*

3) Memorandum of Agreement (C04412) between Dental Care Access, Inc. and Klickitat County (Public Health Department) for the purpose of providing a location for dental care services to children, pregnant women who qualify and senior citizens, beginning January 1, 2012 and ending December 31, 2012.

*

4) Agreement (C04512) for legal services between Klickitat County (Prosecuting Attorney) and Gregory A. Jacoby and the law firm of McGavick Graves, P.S. for the purpose of providing legal services to assist the County in regards to the Fire District No. 3 matter and such other legal matters as the County may henceforth designate in writing. Compensation for the services performed under this agreement will be at the hourly rate of $200; provided in the event an attorney or paralegal is customarily billed at an hourly rate less than $200, then the lower rate shall be charged. The maximum compensation associated with this agreement shall not exceed twenty-five thousand dollars ($25,000).

*

5) Resolution No. 03412 in the matter of rejecting all bids for the Small Works Bickleton Wireless Communications Site Fencing Project BWCSF306 which had a bid opening date of February 21, 2012. To be fair and equitable to all potential bidders due to not providing clear direction on the submittal date nor an approved sample contract for the project on which to base a proper bid, the Board of County Commissioners do hereby reject all bids received and directs that a new bid process for the project be commenced.

*

6) Resolution No. 03512 in the matter of declaring various computers and printers as surplus to be removed from Technical Services inventory as they are no longer needed by the County and shall be disposed of at public auction by the County Treasurer.

*

7) Task Order No. 21 (C04612) Watershed Plan Implementation Services Agreement C09307 between Klickitat County (Natural Resources) and Aspect Consulting for the purpose of providing technical support for evaluation options for changing, transferring, and protecting water rights and for development of water right change applications as directed by the County. The total not to exceed budget for this task is fifteen thousand dollars ($15,000), effective February 15, 2012 and ending June 30, 2012.

*

8) Letters and Resolution No. 03612 in the matter of appointing members to the Klickitat Citizens Review Committee as follows:

· Re-appointing Wayne Vinyard, primary member representing “Timber” interest to an unexpired three (3) year term, effective June 30, 2011, expiring June 30, 2014.

· Re-appointing Ken Bales, primary member representing the Klickitat County Land and Natural Resource Advisory Committee, Bill Paulsen, primary member representing “sport fishing” interests and Marc Harvey, primary member representing the Mid-Columbia River Fisheries Enhancement Group to unexpired three (3) year terms, effective December 31, 2011, expiring December 31, 2014.

*

9) Amendment 1 (C04712) between Klickitat County (Senior Services) and Southwest Washington Agency on Aging and Disabilities for the period of performance of September 1, 2011 through June 30, 2012 for Home Care Agency Services. The purpose of this amendment is to provide a complete Statement of Work with revised sections for new requirements as outlined in the Department of Social and Health Services HCS Management Bulletins H12-002 and H12-006 for criminal backgrounds checks and home care agency worker training, including home care aide certification.

*

10) Client Services Contract (C04812) between Southwest Washington Agency on Aging and Disabilities and Klickitat County (Senior Services) for the purpose of providing $5,500 in funding for Chronic Disease Self Management Program training. Funding Sources for services include Title IIIB of the Older Americans Act and CFDA 93.044, effective September 1, 2011 through June 30, 0212.

*

11) Agreement (C04912) No. 2012-TSB-05 between Human Services Council/Transportation Services Brokerage and Klickitat County (Senior Services) for the purpose of assuring the provision of non-emergency medical transportation services to eligible residents (Medicaid recipients) within the service area of Klickitat County, effective March 1, 2012 through December 31, 2012.

*

12) Letter, Application and Resolution No. 03712 in the matter of authorizing submission of an application for Community Development Block Grant funding from the Washington Department of Commerce to request $1,000,000 for the Klickitat Community Center Project.

*

13) Lease Agreement (C05012) between Klickitat County and Phillip M. Kaser & Mary Ann Kaser, husband and wife and Erin Smith, Brook Remington and Phillip M. Kaser, tenants in common and Jacob Kaser for the purpose of leasing a 50’ x 50’ (2,500) square foot portion of property for the purpose of erecting, maintaining and operating a shelter communications facility and a free standing radio tower, not exceeding 120 feet in height, and related improvements for a term of ten (10) years commencing on the earlier of the date that construction begins at the site.

*

14) Purchase Agreement (C05112) between Klickitat County (Public Works) and the City of Goldendale for the purchase of Lot 2 of Block 1 of the Goldendale Industrial Park for the construction of the new emergency responder dispatch center for the purchase price of $75,000.00.

*

15) Right-of-Way Easement (C05212) granting Public Utility District No. 1 of Klickitat County a perpetual utility easement over, under and across property owned by Klickitat County to serve the Bickleton Repeater site.

*

16) Professional Services Contract (C05312), Emergency Management Grant E12-222 Franklin County Emergency Management and Benton, Walla Walla, Yakima and Klickitat County (Emergency Management) for the purpose of providing $40,291.00 in Washington State Military Department funding to plan, train and exercise their emergency responders and assess the readiness of their jurisdictions to prepare for and respond to a terrorist attack, effective September 1, 2012 through March 31, 2014.

Elected Official Report/Update

Prosecuting Attorney’s Update

Prosecuting Attorney Lori Hoctor noted she had no items of a general nature for discussion in open session.

The Board convened into Executive Session at 3:28 PM with Prosecuting Attorney Lori Hoctor in accordance with RCW 42.30.110(l)(i) to discuss pending litigation. It was noted that the Executive Session would last for ten (10) minutes.

The Board reconvened back to Regular Session at 3:38 PM.

Payment Approvals

Voucher Certification and Approval

*

Approved Warrants (M/Johnston, S/Sauter. Passed unanimously):

Accounts Payable: (#219651 – 219750 and DOR Electronic transfer #579) for a net of $126,998.48.

Combined Payroll: (#128369 – 128628, County Benefit Warrants #219635 - 219650, Co. Benefit electronic transfer #578) $752,585.24.

For a combined total of $752,585.24 for the date ending February 27, 2012.

Board Pending

Due to the length of the meeting, Administrative Services Director Glen Chipman requested and received Board approval to defer his Add-on discussion to next week to allow Commissioner Sauter time to travel to Olympia.

Adjournment

Approved (M/Sauter, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 3:53 PM.

*

Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2012-02, Tape Count 230 through 2079.