Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, December 27, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, December 27, 2011

Chairman Pro-Tem Ray Thayer called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer and Commissioner David M. Sauter. Commissioner Rex F. Johnston was absent.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey.

Public Works Director Gordon Kelsey provided a review of Consent Agenda items submitted by Public Works for Board consideration.

Director Kelsey provided a brief update regarding status of the construction program and road design projects; noting activity is very slow this time of year. Additionally, Director Kelsey reviewed the road maintenance projects and facilities projects advising that they continue to work through the electrical permit issue regarding school zone flashing beacons.

Following up on a discussion which was held last week regarding the western approach to Northwestern Lake Bridge, Director Kelsey advised that PacifiCorp has a contractor on site that is placing large rip-rap in an effort to temporarily protect the western approach pending a large weather event. Director Kelsey stated that PacifiCorp’s contractor continues to work on a design plan for placement of soil nails; noting they do not plan to begin placement until the later part of January. Director Kelsey advised that the approach is mainly silt making it very vulnerable to wash out from a weather event; noting appropriate measures need to be taken to protect the bridge. Director Kelsey stated that he would continue to monitor this issue.

Director Kelsey advised that Public Works was recently contacted by the Bonneville Power Administration (BPA) regarding an easement for placement of a tower at the Rattlesnake quarry. Director Kelsey stated that the geotechnical consultant has tested the site to assess the quantity of usable material to determine fair compensation for future discussion with BPA.

11:00 AM – Auditor’s Office Update

Attendance: Auditor Brenda Sorensen

Auditor Brenda Sorensen advised that to date five school districts have submitted levy proposition resolutions for the February 8^th election.

Auditor Sorensen advised that her office has been awarded a $6,000 HAVA grant for the purchase and installation of three ballot boxes to be located in Wishram, Roosevelt and a replacement box in White Salmon; noting the one removed from White Salmon will be relocated to either Appleton or Klickitat which will be decided following a meeting of the Accessible Voting Advisory Committee. Auditor Sorensen stated that a contract will be presented for Board approval at a future date. Project cost estimate to install the boxes is $7,100 with Auditor Sorensen noting she will work with the Public Works/Buildings and Grounds Division to install the boxes.

Following up on an earlier issue Auditor Sorensen advised that the insurance premium repayment was included in the December 25^th payroll.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, , 2012

Chairman Pro-Tem Ray Thayer reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, and David Sauter. Commissioner Rex F. Johnston was absent.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Business Agenda with one addition under New Business being a request to carryover vacation hours into the 2012 calendar year.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Sauter, S/Thayer. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for December 13, 2011 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Opening

Public Hearing: Vacating portions of Bunn Canyon Road right of way and an adjacent 25 foot alleyway in conjunction with SUB2011-01 I the town of Wishram

Approved (M/Sauter, S/Thayer. Passed unanimously): Resolution No. 16911 and vacation of a portion of Bunn Canyon Road, County Road No. 29750, and a portion of a 25 foot alleyway on the west side of Bunn Canyon Road.

Staff Present: Public Works Director Gordon Kelsey and Associate Planner Crista Schroder.

Public Works Director Kelsey advised that the portions to be vacated are outside of a 60 foot wide right of way which is centered along the centerline of Bunn Canyon Road and serves no useful purpose for the county road system. Director Kelsey noted that not all of the existing streets lie within the road right of ways dedicated with the original plat; adding that portions of Bluff Road, Main Street, and Holzschuh Street will be deeded to the county as a condition of the re-plat.

Concluding his staff review Director Kelsey recommended approval of the vacation as presented and to turn these unused portions of right of way dedicated for streets in the Plat of Fallbridge over to the adjacent property owners for their use.

Chairman Pro-Tem Thayer noted for the record that there was no one from the public wishing to testify against or in favor of the proposed vacation.

Plat Alteration Project Number SUB2011-01 to adjust the lots and streets to match existing improvements in the town of Wishram

Approved (M/Sauter, S/Thayer. Passed unanimously): acceptance of the dedication as shown on the map of SUB2011-01 for future maintenance of Bunn Canyon Road, Main Street, and Holzschuh Road, and grant final approval for project number SUB2011-01 which alters Lots 5-8 in Block A and Lots 1-6 in Block C of the Plat of Fall Bridge now known as the town of Wishram. Owner: Northwest Storage. Applicant: Ross Family.

Staff present: Public Works Director Gordon Kelsey and Associate Planner Crista Schroder.

Associate Planner Crista Schroder in her staff review advised that the purpose of the plat alteration is to adjust the lots and streets to match the existing improvements with Lots 5 and 6 and Lots 7 and 8, Block A combined to address existing structures encroaching on the lot lines. Ms. Schroder stated that portions of the northern end of Lots 5-8, Block A are being dedicated to Holzschuh Street road right-of-way and that a portion of the southeast corner of Lot 8, Block A will be dedicated to the County for Main Street road right-of-way.

Planner Schroder stated that Lot 1, Block C was enlarged and moved west to encompass the existing house, yard, driveway and portions of the garage outside of the Bunn Canyon Road right of way; and that the portions of Lot 2, Block C outside of the Bunn Canyon Road right of way are being added to Lot 3, Block C; portions of the south end of Lots 3-6, Block C are being dedicated to the County for Main Street road right of way; Lots 4 and 5, Block C were combined, and Lot 6, Block C added width to the west. It was noted that all conditions of preliminary approval have been addressed and all signatures obtained.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Consent Agenda.

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1. Lease Agreement (C27811) between City of The Dalles and Klickitat County and Gorge Aviations Services, LLC (GAS) FBO Lease Agreement the purpose of which is to provide for the lease of certain described property at the Columbia Gorge Regional/The Dalles Municipal Airport from which the tenant intends to maintain and operate the underground fuel farm, terminal building and hangar.

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2. Resolution No. 17011 appointing Lori Zoller of Klickitat, Washington to the Klickitat County Planning Commission filling Position No. 3, representing Commissioner District No. 2, to serve a four (4) year term, expiring January 1, 2016 AND Letter and Certificate of Appreciation to Paul Gregg of Goldendale, Washington for his past service as a member of the Planning Commission.

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3. Resolution No. 17111 re-appointing individuals to the Klickitat County Senior Services Advisory Board to additional three (3) year terms expiring December 31, 2014 as follows: Mary Ann Pauline of Dallesport, Washington Representing Commissioner District No. 2; Martha Quigley of Goldendale, Washington and Rosie Woolery of Goldendale, Washington, both Representing Commissioner District No. 3.

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4. Amendment (C27911) to Independent Contract for Law Enforcement Services between Klickitat County in association with the Timber and Cattle Association, and Robert L. Songer to provide law enforcement services for the enforcement of livestock, agricultural and timber related laws within certain areas of Klickitat County for the purpose of continuing the agreement for the calendar year of 2012.

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5. Amendment (C28011) to Independent Contract for Law Enforcement Services between Klickitat County in association with the Timber and Cattle Association, and Harold E. Cole Jr. to provide law enforcement services for the enforcement of livestock, agricultural and timber related laws within certain areas of Klickitat County for the purpose of continuing the agreement for the calendar year of 2012.

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6. Resolution No 17211 canceling warrants which are one year or older (26 warrants) totaling $1,504.94.

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7. Interlocal Agreement (C28111) for Legal Services between Klickitat County (Prosecuting Attorney) and the Kitsap County Prosecuting Attorney to provide legal services as needed to advise, appear for, prosecute, and represent Klickitat County on behalf of, and as special deputy to, the Klickitat County Prosecutor. The services rendered under this Agreement shall be paid for at the true and full value in accordance with RCW 43.09.210. For year 2011, compensation for the services performed by the Kitsap Prosecutor and Deputy Prosecutors shall be at the hourly rate of $115.00, and $92.00 per hour for paralegal services. For year 2012, compensation for services performed by the Kitsap Prosecutor and Deputy Prosecutors shall be at the hourly rate of $120.00, and $95.00 per hour for paralegal services. Said hourly rates include overhead support. The Klickitat Prosecutor shall be responsible for all incidental costs associated with representation, including, but not limited to, mileage and travel costs, court costs, copy fees, courier fees, et cetera. This Agreement is effective November 1, 2011 for a term of one year which shall expire on October 31, 2012 unless renewed in writing.

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8. Request from Natural Resource Director Dave McClure to carry over vacation leave into 2012 up to a maximum of 72 hours which shall be used by June 30, 2012 or be forfeited.

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9. Resolution No 17311 authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 04-10-1252-0001/00 – Porfirio Michel Barajas and Bertha Torres

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10. Resolution No 17411 authorizing the Code Compliance Officer to commence proceedings to cause the abatement of a nuisance on Parcel No. 04-13-2350-0210/00 – Heidi M. Christy and Simon L. Fisher

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11. Amendment (C28211) to Independent Contract for Search and Rescue Coordinator Services between Klickitat County (Sheriff’s Department) and Jeff King to provide S&R services. Purpose of this amendment is to extend and continue the agreement through the 2012 calendar year.

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12. Application to the Washington State Department of Natural Resources to “Lease State Land or Space in State Facility for Electronic Communication” to be used for a radio tower, radio and radio and microwave site known as Flat Top Mountain west of Trout Lake, Washington. This site is owned by the State of Washington, Common School Trust, administered by the Department of Natural Resources. Minimum lease space is 2500 square feet with an annual rental rate of $1,083 for the site plus $272 for each radio (5) for a total of $2,442.

13. Signature authorization form required by the State Department of Health, Family Planning and Reproductive Health Division (Public Health Department).

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14. Resolution No 17511 merging the Natural Resources Department and the Economic Development Department as a cost savings measure, creation of a new full time clerical assistant position, and approving a revised Natural Resources and Economic Development Organizational Chart including revised job descriptions.

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15. Budget transfers within departments or funds for the 2011 Budget as follows: General Fund: Sheriff’s Office. and WSU Extension.

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16. Consolidated Contract Agreement (C28311) DSHS #1263-43182 between the State of Washington Department of Social and Health Services Juvenile Rehabilitation/Division of Community Programs and Klickitat County (Juvenile Department) to provide funding to County Juvenile Courts to support Block Grant prams for juvenile offenders, with program descriptions and requirement outlined in the Block Grant Contract 2012/2013. The effective date of this program agreement is January 1, 2012 with an end date of June 30, 2013.

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17. Amendment (C28411) to the Agreement for Use of Klickitat County Adult Correction and Detention Facility between Klickitat County (Sheriff’s Department) and the City of Goldendale extending the current agreement (C02211) through March 31, 2012.

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18. Resolution No 17611 amending the Klickitat County Senior Services Advisory Board by-laws to reflect changes in the number of members by reducing the membership from twelve regular members to nine regular members with at least two members appointed by each Commissioner district.

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19. 2012 FTA (Federal Transportation Administration) Certifications and Assurances required pursuant to the FTA Capital Assistance Contract and FTA Operating Contract.

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20. Contract amendment (C28511) CI-TSB-Klickitat County Senior Services between Klickitat (Senior Services) and the Human Services Council (Medicaid Transportation) purpose of which is to extend the 2011 Contract No. 2011-TSB-05 and period of performance to include January 1, 2012 through February 29,2012.

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21. Client Services contract (C28611) between Klickitat County (Senior Services) and Southwest Washington Agency on Aging Disabilities, Aging Network Case Management, Family Caregiver Support Program to assist vulnerable seniors to access, obtain, and effectively utilize necessary and available community-based support and service options. The performance period for this contract is January 1, 2012 through December 31, 2012.

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22. Contract (C28711) between Klickitat County (Senior Services) and the Southwest Washington Area Agency on Aging and Disabilities for Powerful Tools for Caregiving Class Facilitation for the performance period of January 1, 2012 through December 31, 2012. Purpose is to provide classes during 2012 for unpaid family caregivers by certified trainers on staff with reimbursement of $1,080 for one six session course to be offered in 2012.

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23. Contract (C28811) between Klickitat County (Senior Services) and the Southwest Washington Area Agency on Aging and Disabilities for Medicaid Case Management to provide case management services. The performance period for this contract is January 1, 2012 through December 31, 2012. The funding source is Title XIX – Medicaid at a fee for service of $121.70 per client per month.

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24. Contract (C28911) between Klickitat County (Senior Services) and the Southwest Washington Area Agency on Aging and Disabilities for Senior Transportation to provide transportation services to eligible persons to and from social services, medical and health care services, meal programs, senior centers, essential shopping, and recreational activities. The performance period for this contract is January 1, 2012 through December 31, 2012. The non-Medicaid allocation for this contract is $50,500 with a required 15% match for OAA funds.

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25. Contract (C29011) between Klickitat County (Senior Services) and the Southwest Washington Area Agency on Aging and Disabilities for Disease Prevention and Health Promotion to provide disease prevention and health promotion services and information at multipurpose senior centers, congregate meal sites, through home delivered meal programs, or at other appropriate locations. The performance period for this contract is January 1, 2012 through December 31, 2012. Funding is on a cost reimbursement basis with a $5,000 total funding allocation.

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26. Contract (C29111) between Klickitat County (Senior Services) and the Southwest Washington Area Agency on Aging and Disabilities for Senior Information and Assistance, Senior Nutrition Services, and FCSP access to provide services to unpaid family caregivers needing support to continue their role as primary caregiver to a senior or adult with disabilities and to provide a minimum of nine outreach events and education activities. The performance period for this contract is January 1, 2012 through December 31, 2012. The non-Medicaid allocation for this contract is $38,500 for Senior I&A; $78,064 for Nutrition Services and $4,420 for FCSP Access Services with a required 15% match on OAA IIIC funds.

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27. Request for concurrence to reject all bids for the two (2) used trailer mounted electronic reader boards which were opened on Tuesday, December 20, 2011. Per instructions on the “Invitation to Bidders” sealed bids were to be submitted; one bidder was mis-informed by staff and submitted a faxed bid in conflict with the published notice.

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28. Request for concurrence to accept the proposal and award bid for the “Insulate Attic Pioneer Center – N10014”, Federal Contract #F10-52110-034, to Northwest Remodel as bid in the amount of $22,179.68.

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29. Settlement Agreement (C29211) between Klickitat County (Public Works) and DMH Properties, Inc. for acquisition of right-of-way required by the County for the purpose of reconstruction of a portion of Oak Ridge Road, County Road No. 16390 across a portion of Tax Parcel #04-11-1900-0011/00.

Elected Official Report/Update

Prosecuting Attorney’s Update

Prosecuting Attorney Lori Hoctor noted she had no items of a general nature for discussion in open session.

Executive Session: Discuss pending litigation.

The Board convened into Executive Session at 2:05 PM with Prosecuting Attorney Lori Hoctor in accordance with RCW 42.30.110(l)(i) to discuss pending litigation. It was noted that the Executive Session would last for fifteen (15) minutes.

The Board reconvened back to Regular Session at 2:20 PM

New Business

Vacation Carryover

Approved (M/Sauter, S/Thayer. Passed unanimously): a carry over of vacation leave into 2012 for Executive Secretary Crystal McEwen up to a maximum of sixteen (16) hours which shall be used or forfeited no later than March 30, 2012.

Payment Approvals

Road Department Payments

Approved (M/Sauter, S/Thayer. Passed unanimously): Pay Estimate No. 4/final payment to Granite Construction Company for the NW Loop Road Overlay, CRP 274, Federal Aid No. STPR-A201(002), TA 4332 project, less 5% retainage, for a net payment to contractor of $31,576.47.

Voucher Certification and Approval

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Approved Warrants (M/Sauter, S/Thayer. Passed unanimously):

Accounts Payable: (#218089 - 218249) for a net of $392,253.45.

Combined Payroll: (#126802 –127063, County Benefit Warrants #218073 - 218088, Electronic Transfer #571, and Special Warrants 183 through 205), and Other Cancelled Warrants (#000203) $797,393.16.

For a combined total of $1,189,646.61 for the date ending December 27, 2011.

Adjournment

Approved (M/Sauter , S/Thayer Passed unanimously): There being no further business before the Board, the meeting was adjourned at 2:30 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-10, Tape Count 444 through 898.