Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, August 30, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, August 30, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

The Board received a Public Works Department update with Public Works Director Kelsey and Assistant County Engineer Hunter providing a review of Consent Agenda items, Construction Program projects, road maintenance projects and ongoing facilities work.

Director Kelsey provided a brief update on yesterday’s Wishram/Centerville fire, advising that the fire is mostly out.

Commissioner Thayer requested and received clarification regarding an invoice for the Courthouse replacement doors project.

The Board held a discussion concerning road damages caused by the windmill developers hauling large cranes, with Commissioner Thayer noting that there needs to be a permit process in place.

The Board had a discussion regarding the airport business park project, with Commissioner Sauter providing a brief overview of a meeting with representatives from the airport board, airport management (AMI), City of The Dalles, Klickitat County, Dallesport Water District, Tennison Engineering and the Roseland Property Group (developers of the proposed Sundoon Development). Commissioner Sauter stated that the project needs to move forward whether the developer commits their portion of the water system costs or not.

Following discussion, Commissioner Sauter advised moving forward with the process to obligate the CERB funding for the project or the county could risk losing the state funding due to budget cuts.

11:00 AM - Department Update/Comment

The Board convened into Executive Session at 11:05 AM in accordance with RCW 42.30.110(1)(g) to conduct an annual personnel evaluation. It was noted that the session would last forty-five (45) minutes.

The Board reconvened back to Regular Session at 11:45 AM.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, August 30, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for August 23, 2011 as presented.

Citizen Comment

Goldendale resident Kevin Barry advised the Board that he has retained an attorney and plans to take legal action against the City of Goldendale, Klickitat County, Dogs of the Gorge and all entities associated with the animal shelter. Mr. Barry stated that he lives across from the shelter and he is fed up with the barking dogs.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider approval of alteration of Lots 7 & 8, Sunridge Homes Subdivision SUB2007-06, Boundary Line Adjustment No. BLA2010-02; Applicants: Don Cowles & EWE & I Corp

Approved (M/Sauter, S/Thayer. Passed unanimously): Boundary Line Adjustment No. BLA2010-02 which alters Lots 7 & 8, Sunridge Homes Subdivision SUB2007-06, and grant final approval to the boundary line adjustment; Applicants: Don Cowles & EWE & I Corp.

Associate Planner Crista Schroder reported that the purpose of the adjustment is to add 10 feet to the west side of Lot 7 and place existing trees on to Lot 7. Ms. Schroder noted that the zoning for the property is Suburban Residential and the lots as adjusted meet the requirements of the zoning designation.

Ms. Schroder noted that assurances have been received from the County Health Officer, County Engineer and Planning Director and each has signed the boundary line adjustment attesting to this.

Consent Agenda

Approved (M/Thayer, S/Sauter. Passed unanimously): the Consent Agenda with item #3 being pulled for discussion with Technical Services and further clarification.

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1) Resolution No. 11311 in the matter of authorizing the Code compliance Officer to commence proceedings to cause the abatement of a nuisance located on Parcel No. 02-13-3360-0921/00; Daniel E. & Debra J. Brock and David L. & Anna M. Brock, owners.

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2) Resolution No. 11411 in the matter of authorizing the Code compliance Officer to commence proceedings to cause the abatement of a nuisance located on Parcel No. 02-13-3360-0810/00; Nathaniel V. & Rachel N. Schwab, owners.

3) (Pulled) Purchase authorization allowing the Prosecuting Attorney’s Office to purchase Four (4) Toshiba laptop computers at $1,000 each for a total of $4,000; Three (3) Fujitsu scanners for a total of $1,633.50; And Ten (10) Office Pro software upgrades at $389 each for a total of $3,890 from the State Bid/Contract for the total price of $9,523.50.

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4) Amendment No. 1 (C19111) to Klickitat County Lead Entity (Salmon Recovery) Project Agreement No. 11-1491P between Klickitat County (Natural Resources Department) and the Washington State Recreation and Conservation Office for the purpose of adding activities and tasks supported by the grant agreement outlined and described in the 2011-2013 Scope of Work for this grant and attached in the grant file in the RCO PRISM data management system. In all other respects the Agreement, to which this is an amendment, and attachment thereto, shall remain in full force and effect.

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5) Alternative work schedule for the Part-Time Deputy Court Clerk position within the West District Court Office allowing a flexible work schedule to work four-6 hour days per week, Monday through Thursday, 8:00 AM to 3:00 PM. This will provide coverage with three (3) people for more days per week which helps the work load and helps meet the needs of the public at the counter.

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6) Letter and Resolution No. 11511 in the matter of appointing Ray Mosbrucker, primary representative of Klickitat PUD, voting as a unit of government to the Water Resource Inventory Area 31 Water Resource Planning and Advisory Committee to serve a term starting on August 30, 2011 and expiring December 31, 2013.

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7) Work for Hire Agreement (C19211) between Klickitat County (Assessor’s Office) and Dave Loomer to provide software and miscellaneous computer support for upgrade of ProVal from 7.8 to 7.11. Compensation for the services will be at the rate of $50.00 per hour for remote work, effective June 21, 2011 through December 31, 2011.

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8) Federal/State Operating Grant Agreement (C19311) UC05316 between the Washington State Department of Transportation, Public Transportation Division and Klickitat County (Senior Services) for the purpose of providing operating funds: $221,367 (Federal) and $442,734 (State) for public transportation services that meet the needs of persons in the State of Washington, effective July 1, 2011 through June 30, 2013.

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9) Federal/State Capital Equipment Grant Agreement (C19411) UC05315 between the Washington State Department of Transportation, Public Transportation Division and Klickitat County (Senior Services) for the purpose of providing Capital funding assistance in the amount of $72,000 (Federal) for acquisition of equipment to be used in the provision of public transportation services to meet the needs of persons in the State of Washington, effective July 1, 2011 through useful life of the Project Equipment.

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10) Homeland Security Grant Agreement (C19511) E12-099 and Signature Authorization between Washington State Military Department for the purpose of providing $5,521 in U.S. Department of Homeland Security Emergency Management Performance Grant funds to local jurisdictions and tribes with emergency management programs to support and enhance those programs as described in the Work Plan, effective October 1, 2010 and ending June 30, 2012.

Elected Official Report/Update

Prosecuting Attorney’s Update.

Prosecuting Attorney Lori Hoctor noted she had no items for discussion at this time.

Commissioner Sauter inquired how Prosecutor Hoctor would like to handle a Board request to use outside legal counsel for legal matters that require specialized expertise. Prosecutor Hoctor advised that a written request to use outside legal counsel will need to be submitted to her office. If approved the outside counsel will be appointed as a special deputy through her office to handle the specific issue as requested.

The Board held a brief discussion regarding travel authorizations and county policy, with County Auditor Brenda Sorensen questioning the Board’s authority to sign travel authorizations for elected official’s staff.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#214590 – 214715 and DOR Electronic Transfer # 560 for a net of $$366,842.82.

Combined Payroll: (#12442 – 124689, County Benefit Warrants #214575 - 214589, Electronic Transfer #559) $791,501.80.

For a combined total of $1,158,344.62 for the date ending August 29, 2011.

Unfinished Business

Steve Beyer with Benefit Consultants Inc. (BCI) and Personnel Manager Randi Post: Discuss Health Reimbursement Account feature/option.

Attendance: Benefit Consultants, Inc. (BCI) representatives: Steve Beyer and Georgia Donnelly and Personnel Manager Randi Post. County Staff in the audience: Auditor Brenda Sorensen and Administrative Services Director Glen Chipman.

BCI representatives, Mr. Beyer and Ms. Donnelly and Personnel Manager Randi Post presented a health plan cost comparison of several options and proposed establishing an HRA (health reimbursement arrangement account) to help balance the expected premium increases due to the county’s high experience rate. A discussion and question and answer period followed.

Following discussion, Personnel Manager Post requested and received Board consent to work on the figures and come back to the Board next Tuesday to review and discuss the matter further.

Auditor Sorensen requested Board approval on the record to pay a warrant for training registration for the Assessor’s Department that was pulled last week. The Board agreed.

Approved (M/Thayer, S/Sauter. Passed unanimously): amendment of previous accounts payable motion to include a $1,000 warrant for training registration for the Assessor and staff for a total accounts payable of $367,842.82 for the date ending August 29, 2011.

Adjournment

Approved (M/Thayer, S/Sauter. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 3:05 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-07, Tape Count 1439 through 1748.