Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, August 2, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, August 2, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer and Rex F. Johnston. Commissioner David M. Sauter was absent due to a previous commitment.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter provided a department update which included a review of Consent Agenda items; final acceptance and release of retainage for various projects and an update of 2011 Construction Program projects, road maintenance projects and facilities upgrade projects.

Assistant County Engineer Jeff Hunter provided a brief overview of the Board of Adjustment conditional use permit public hearing for the Badger Gulch Quarry, noting that most of the testimony was not opposed to the expansion, rather area residents voiced their concern about the effects blasting can have on the their wells.

The Board held a brief discussion concerning the phasing out of West End Services, with Director Kelsey offering to make appropriate signage to help direct the public to the right area within the Pioneer Center.

Director Kelsey provided a brief update on the Northwestern Lake Bridge project, noting that there will be single lane closures and that notices have been sent out to area residents to help them plan their travels.

Sheriff Rick McComas: Department Update.

11:00 AM – Elected Officials Report

Attendance: Sheriff Rick McComas, Undersheriff Jolene Kallio and Chief Criminal Deputy Pat Kaley.

The Board held a discussion about the Radio Project and future plans for the management of the new 911 Center, with the Board advising that there have been discussions but no final decisions have been made.

Sheriff Rick McComas advised that it was recently recognized that separate simplex frequencies are needed for the jail and patrol when in White Salmon due to “bleed” over issues. The simplex frequencies will provide separate and secure frequencies for communications without interference from outside the jail or interference with White Salmon’s law enforcement communication abilities. Sheriff McComas stated that now might be a good time to explore getting two (2) private simplex frequencies

Sheriff McComas noted that he would like address this matter with Radio Project Lead, Steve Brown and Radio Project Engineering consultant Adcomm, with the Board’s permission. The Board expressed their support for the Sheriff’s request.

Chief Communications Deputy Robert Allen provided a brief overview of dispatch’s perspective on the radio project upgrades thus far, noting that there was supposed to have been a fully functional radio system by this time. Chief Communications Deputy Allen advised that the system has not come together and we need to move toward a functional system before moving to the new system.

The Board acknowledged that the projects has been developing slowly, noting that there is a lot of work to be done. The Board advised that they have been working with the County Treasurer on bonding for financing of the Radio Project.

Chief Criminal Deputy Pat Kaley reported continual problems involving officer safety issues, providing two examples of dangerous situations when officers had no portable radio contact, noting that the radio system is not serving the needs of the officers.

Chairman Johnston suggested that Sheriff McComas meet with Radio Lead Steve Brown Rex and discuss his concerns.

Commissioner Thayer noted that the Board would contact Mr. Brown and advise him of the Sheriff’s concerns.

Sheriff McComas re-addressed his desire to install mobile data terminals in patrol vehicles. The data terminals will require a separate frequency and tower, neither of which is in the first part of the Radio Project plan.

Sheriff McComas stated that his most critical issue is possible staff reduction which would involve the patrol division. Sheriff McComas noted that he would not be able to maintain services with staff reductions.

Sheriff McComas also re-addressed his proposal to purchase the former Mount Adams Care Center facility, noting that he has recently met with the owner to discuss options to purchase and will provide a cost comparison for the Board’s consideration in the near future.

The Board had a brief discussion concerning medical marijuana grow operations and the need to provide proper zoning to manage where they can operate within the county.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, August 2, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer and Rex F. Johnston. Commissioner David Sauter was absent due to a previous commitment.

Agenda

Business Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

There were no Klickitat County Board of Commissioners Meeting Minutes that required approval at this time.

Citizen Comment

No one was present to offer citizen comment.

Consent Agenda

Approved (M/Thayer, S/Johnston. Passed unanimously) the Consent Agenda.

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1) Intergovernmental Agreement (C17411) Extension to house juvenile detainees between Klickitat County (Juvenile Department) and Northern Oregon Corrections (NORCOR) for the purpose of extending the agreement to June 30, 2012, effective July 1, 2011.

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2) Letters and Resolutions in the matter of re-appointing members to the Klickitat Technical Committee for the Klickitat Lead Entity Organization to complete unexpired three year terms as follows: Resolution No. 09511 Jim Hill, representing Central Klickitat Conservation District, expiring May 12, 2014; Resolution No. 09611 Brady Allen, representing the USGS-Western Fisheries Research Center, expiring May 12, 2014; Resolution No. 09711 Tova Cochrane, representing Underwood Conservation District, expiring December 31, 201; Resolution No. 09811 Margaret Newman, representing Mid-Columbia Fisheries Enhancement Group, expiring April 15, 2014; Resolution No. 09911 Jill Hardiman, representing the USGS-Western Fisheries Research Center, expiring June 16, 2014; And Resolution No. 10011 Mark Kreiter, representing USDA Forest Service, expiring May 12, 2014; And Letter and Resolution No. 10111 in the matter of appointing Adrianne Zuckerman to serve on the Klickitat Technical Committee as an alternate representative for Tova Cochrane, representing the Underwood Conservation District. Appointment will be to an unexpired three (3) year term, expiring December 31, 2013.

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3) Letter and Resolution No. 10211 in the matter of re-appointing James Kiona to the Klickitat Citizen’s Review Committee to a three (3) year term, expiring July 30, 2014.

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4) Personnel Authorization to begin the advertising process to fill a Legal Administrative Assistant III position within the Prosecutor’s Office. The current Legal Administrative Assistant II position will be moved to a Legal Administrative Assistant III position to recognize hiring an applicant who can fulfill elevated assignments immediately at Grade 37, Step 1 ($14.92 per hour). This is part of the Prosecutor’s consolidation plan and if it proves viable a re-organizational chart and budget will be submitted to meet the 2012 budget forecasts.

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5) Amendment No. 4 (C17511) to Task Order No. 6 Water Resource Inventory Area 31 Watershed Plan Implementation Service Agreement C05309 between Klickitat County and Aspect Consulting for the purpose of increasing the not to exceed budget from one hundred and thirty one thousand two hundred and twenty two dollars ($131,220) to one hundred and forty three thousand dollars ($143,000)..

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6) Personnel Authorization to begin the advertising process to fill a Clerical Administrative Assistant II position within the Adult Probation Department. The Case Manager position and Clerical Administrative Assistant I position will be combined to one (1) Clerical Administrative Assistant II position at 35 hours per week (.875 FTE) at Grade 35, Step 1 ($13.28 per hour). Adult Probation has requested to be exempt from submitting a re-organizational chart until it has been determined that this change will meet the needs of the public and the budget.

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7) Letter and Resolution No. 10311 in the matter of re-appointing Richard Beightol to serve as a member of the Klickitat County Water Conservancy Board to a six (6) year term, effective August 2, 2011 and expiring July 31, 2017.

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8) Temporary Workspace Agreements (C17611) & (C17711) between Klickitat County and Northwest Pipeline (NW) GP affecting two tax title properties now under county ownership located in the Bingen area. NW is planning an in-line cleaning and inspection of their pipeline system and have identified certain pipeline valves and/or fittings on a section of pipeline that require excavation, physical inspection, and possibly installation requiring a temporary construction workspace on the two referenced parcels. The intent is to use both parcels to access Northwest Gas facilities with supplemental LNG trucks and trailers in connection with the construction (pipeline inspection) of their natural gas pipeline facilities in that area. The term of both agreements would commence on August 22, 2011 with the project to be completed no later than October 3, 2011.

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9) Local Agency Standard Consultant Agreement (C17811) between Klickitat County (Public Works Department) and Infinium Engineering and Consulting, Inc. to provided electrical engineering services for the completion of the electrical and mechanical upgrades to support existing and future server loads in the County server room, located in the basement of the Klickitat County Courthouse in consideration for the maximum amount payable of $16,975.00, effective upon full execution through November 30, 2012.

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10) Contract Agreement (C17911) and Bond between Klickitat County (Public Works Department) and Lupin Construction Corp for the Replace Main Entrance Doors Project, N10001, for the total bid price of $39,299.20.

11) Scheduling a public meeting to be held Tuesday, August 9, 2011 at 1:30 PM to consider acceptance of Boundary Line Adjustment BLA2010-04 which is an alteration of Lot 1 & 2 of Short Plat SP80-22 and acreage; Applicant: Klein & Associates.

Elected Official Report/Update

Prosecuting Attorney’s Update

Prosecuting Attorney Lori Hoctor provided a brief department update, noting that she had no items of a general nature for discussion in open session.

Miscellaneous Reports

Gwendolyn Grundei, Attorney at Law, and Christopher Lanz, Attorney at Law: Presentation/proposal regarding the contract for public defender services for indigent criminal defendants in the Superior Court

Attendance: Attorney’s at Law: Gwendolyn Grundei, Christopher Lanz, Joy Duggan and David Quesnel.

Attorney’s at Law Gwendolyn Grundei and Christopher Lanz presented a proposal for renewal of public defender services contracts for 2012 through 2013 with services to be provided by Gwendolyn Grundei, Christopher Lanz and Joy Duggan. Ms. Grundei noted that their training and experience exceed all requirements to provide public defender services.

Ms. Grundei stated that they are seeking the same compensation as the current public defender contract.

Following the presentation, Commissioner Thayer advised that the Board will be considering public defender contracts for next year and possibly will be going through the formal public proposal process.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Johnston. Passed unanimously):

Accounts Payable: (#213745 - 213836) for a net of $122,045.17.

Special Payroll Warrants: (#165 – 176, Special County Electronic Transfer #557, and Special County Benefit Warrants #231679 – 231681) $2,001.59.

For a combined total of $124,046.76 for the date ending August 1, 2011.

Release of Retainage Payment

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Approved (M/Thayer, S/Johnston. Passed unanimously): Final Acceptance and Release of Retainage Bond #105460173 for the 2010 Annual Striping Program, RN642.

Release of Retainage Payment

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Approved (M/Thayer, S/Johnston. Passed unanimously): Final Acceptance and Release of Retainage payment to DeAtley Crushing Company, Inc. in the amount of $47,877.14 for the 2010 Matsen Quarry Crushing, WP 44.

Adjournment

Approved (M/Thayer, S/Johnston. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 2:20 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-07, Tape Count 335 through420.