Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, July 12, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, July 12, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter provided a review of Construction Program projects, road maintenance projects and scheduled work and events associated with county facilities.

Director Kelsey provided a brief follow up after meeting with the Bonneville Power Administration (BPA), noting that he also attended the pre-construction meeting and was able to convey the County’s concerns and requirements regarding county roads and damages during construction of the transmission project.

As a follow up to a previous discussion regarding removal of a barge from the Columbia River, Director Kelsey reported that the barge broke loose and floated down river about six miles and is now under the jurisdiction of the Coast Guard.

Director Kelsey provided an update on the Fairgrounds arena lights, noting that PUD is willing to do the installation if they can develop a volunteer crew. They will let us know next week if they are able to put a volunteer crew together.

Director Kelsey provided a follow up to a previous discussion concerning the vacation and re-plat of lots located on Bunn Canyon Road (Wishram vicinity), advising that the he will be scheduling a public hearing to move the process forward.

Director Kelsey reported that several pieces of equipment were vandalized over the weekend, with parts from a roller, a grader and tractor broom being stolen. Director Kelsey noted that the stolen items have been found and the individuals in possession of the parts apprehended.

Skip Grimes, Building & Compliance Director: Discuss repair/replacement of Building Department vehicle.

11:00 AM – Building Department Update

Attendance: Building & Compliance Director Skip Grimes and Administrative Services Director Glen Chipman.

Building & Compliance Director Skip Grimes presented a vehicle accident report involving a Building Department employee returning from working at the West End Services on July 6^th. Director Grimes advised that he has investigated the circumstances and believes the incident was truly an accident due to heavy smoke from the fire near Wishram.

Director Grimes recommended replacement of the vehicle rather than repair based on the Kelly blue book value in comparison to the estimate for repairs.

Following discussion, Director Grimes requested and received Board approval to move forward with the purchase of a replacement vehicle through the State bid process.

Executive Session – Personnel Performance of a Public Employee

The Board convened into Executive Session at 11:04 AM with Building & Compliance Director Skip Grimes in accordance with RCW 42.30.110(1)(g) to discuss the performance of a public employee. It was noted that the executive session would last for ten (10) minutes.

The Board reconvened back to Regular Session at 11:14 AM.

Economic Development Director Mike Canon: Department Update.

11:15 AM – Economic Development Department Update

Attendance: Economic Development Director Mike Canon, Business Retention Specialist Denny Newell, Administrative Services Director Glen Chipman and the Greater Goldendale Chamber of Commerce President Ray LaFond.

The Board held a discussion concerning lodging tax fees received by the County from the Washington State Department of Revenue and contractually paid to the Chambers each quarter based on a specific formula, with Goldendale Chamber President Ray LaFond advising that the Goldendale Chamber has not received payment and requested that the Board assist Economic Development with payment of the 2011 first quarter payment.

Administrative Services Director Glen Chipman provided a brief history of the lodging tax fees and explained the formula, noting that calculations have not been done since the end of 2007.

The Board advised that they would look into the matter and contact Mr. LaFond with their findings.

Economic Development Director Mike Canon provided a department report and project updates which was followed by discussion on the following projects and issues:

• Bickleton community water project.
• 101 Building at the Dallesport Industrial Park
• Small Business Development Center support
• Defaulted loans through MCEDD

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, July 12, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Business Agenda as presented.

Approval of Commissioner Meeting Minutes

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously): the Klickitat County Board of Commissioners Meeting Minutes for July 5, 2011 as presented.

Citizen Comment

No one was present to offer citizen comment.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: To consider acceptance of short plat alteration final, Short Plat Application No. SPL2011-10; Applicants: Bodge, LLC

Approved (M/Sauter, S/Thayer. Passed unanimously): Short Plat SPL2011-10, which alters Lot 1, 2 and 3 of Short Plat No. SPL2010-06, and grant final approval of the short plat; Applicant: Bodge LLC.

Associate Planner Crista Schroder reported that Short Plat No. SPL2011-10 is a short plat creating 2 lots, reducing the short plat from 3 to 2 and removing easements. Pursuant to RCW 58.17.215, any short plat which is an alteration of a previously subdivided property be reviewed by the Board of Commissioners for final approval.

Ms. Schroder advised that an administrative review of the short plat has been completed and signatures have been obtained from the Health Department, Road Department, Treasurer and the Planning Department. All conditions attached to preliminary approval of the Short Plat2011-10 have been met.

Public Meeting: To consider acceptance of boundary line adjustment BLA2007-13 which is an alteration of Lot 2 of SP98-28 and Lot 2 of WS-58; Applicants: Douglas & Geri Smith.

Approved (M/Thayer, S/Sauter. Passed unanimously): Boundary Line Adjustment No. BLA2007-13, which alters Lot 2 SP98-23 and Lot 2 WS-58, and grant final approval to the boundary line adjustment; Applicants: Douglas & Geri Smith.

Associate Planner Crista Schroder stated that the purpose of the boundary line adjustment is to alter the boundary lines of Lot 2 SP98-28 and Lot 2 WS-58 to create a smaller lot to sell and retain the larger lot.

Ms. Schroder noted that the zoning for the property is General Rural with a 5 acre minimum lot size and the lots as adjusted meet the requirement of the zoning designation and that all assurances have been received and signed attesting to this.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Consent Agenda.

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1) FY2012-13 E911 County Contract (C15911) No. E12-13 between the Washington State Military Department and Klickitat County (Sheriff’s Department E911) for the purpose of providing reimbursement for certain approved eligible Coordinator Professional Development and Operational expenses as described in WAC 118-66-050 and E911 policies incorporated herein by reference in the amounts described in the Budget attached as Exhibit C. This includes performing certain tasks and maintaining certain equipment necessary to operate Wireline and Wireless Enhanced 911. The contract is effective July 1, 2011 through September 15, 2013. Total contract amount not to exceed $791,856 for Wireline and Wireless with an amount of $372,872 for FY12 and an amount of $418,984 for FY13.

2) Scheduling a public meeting to be held on Tuesday, July 19, 2011 at 1:30 PM to consider acceptance of an alteration of Lot 4 of Short Plat WS-77 (SPL2010-11) for the purpose of vacating an easement; Applicant: White Salmon Schools.

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3) Letter and Resolution No. 08211 in the matter of amending an appointment to the Klickitat County Water Conservancy Board by accepting Dennis Beeks’ resignation as an alternate member and appointing him to fill the position formally held by the late Cal Edwards. The appointment will be to an unexpired six (6) year term, expiring July 31, 2012.

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4) Salmon Project Agreement (C16011) No. 11-1491P between Klickitat County (Natural Resources Department) and the State of Washington by and through the Recreation and Conservation Office for the purpose of setting out the terms and conditions by which a grant is made from the Salmon Funding Accounts of the State of Washington. The total grant award provided by the funding board/office for this project shall not exceed $110,000 for reimbursement of expenditures associated with fulfilling Lead Entity responsibilities for salmon recovery. The project reimbursement period shall begin on July 1, 2011 and end on June 30, 2013.

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5) County Program WorkFirst Agreement (C16111) (DSHS 1163-30119) between the Washington State Department of Social and Health Services and Klickitat County (Public Health Department) to provide public health nursing services to perform assessments of special needs children of participants preparing to enter the Work First Program, effective July 1, 2011 through June 30, 2012 with a maximum program amount of $3,000.00.

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6) Personnel Authorization for an Emergency Hire to fill a Clerical Administrative Assistant I position within the Assessor’s Office at Grade 34, Step 1. A current .5 FTE employee with the Auditor’s Office and .5 FTE with the Assessor’s Office and will fill a full time position within the Assessor’s Office; And Personnel Authorization for an Emergency Hire to fill a Clerical Administrative Assistant I position within the Assessor’s Office at Grade 34, Step 1. A current .6 FTE employee will fill a full time position within the Assessor’s Office.

Elected Officials Report

Prosecuting Attorney’s Update

Prosecuting Attorney Lori Hoctor noted she had no items of a general nature for discussion in open session.

Executive Session: Pending litigation

The Board convened into Executive Session at 2:04 PM with Prosecuting Attorney Lori Hoctor in accordance with RCW 42.30.110(1)(i) to discuss several issues involving pending litigation. It was noted that the executive session would last for thirty (30) minutes. County Assessor Darlene Johnson was present from 2:04 PM to 2:14 PM to discuss the first matter.

The Board reconvened back to Regular Session at 2:34 PM.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#212838 – 212840, #21209 – 212910 and #212,911.00 – 213,044.00) for a net of $199,512.48.

Combined Payroll: (#123622 – 123889, County Benefit Warrants #212897 – 212908, Electronic Transfer #554) $548,715.55.

For a combined total of $748,228.03 for the date ending July 11, 2011.

Adjournment (3:00 PM)

There being no further business before the Board, the meeting was adjourned until 2:00 PM on Thursday, July 14, 2011.

Call to Order/Roll Call

Regular Meeting Extension: Workshop Session for Thursday, July 14, 2011

Chairman Rex F. Johnston reconvened the meeting at 2:00 PM. Commissioners present: Ray Thayer, Rex Johnston and David Sauter.

Workshop Session Agenda

Prosecuting Attorney Lori Hoctor: Request for verbal authorization.

Prosecuting Attorney Lori Hoctor requested and received verbal approval from the Board to move forward with a Personnel Authorization to begin the advertising process to fill a vacant Administrative Assistant II position within the Prosecuting Attorney’s Office at Grade 36, Step 1. The necessary paperwork will be prepared for inclusion on the July 19, 2011 Consent Agenda.

2:00/4:00 – Administrative Services Director Glen Chipman: 2012 budget.

The Board convened into a 2012 budget workshop with Administrative Services Director Glen Chipman.

Adjournment

There being no further business before the Board, the meeting was adjourned at 3:30 PM.

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Reference Document on File

Please Note: The Board of Commissioners’ minutes are action minutes. An audio record is on file as part of the official record and available on Tape #2011-06, Tape Count 1938 through 2228.