Klickitat County

Board of Commissioners

Minutes – Meeting of Tuesday, January 4, 2011

Agenda Item - Comment/Disposition

Call to Order/Roll Call

Morning Workshop Session – Tuesday, January 4, 2011

Chairman Rex F. Johnston called the meeting to order at 10:00 AM. Commissioners present: Ray Thayer, David M. Sauter and Rex F. Johnston.

Workshop Session Agenda

10:00 AM – Public Works Department Update

Attendance: Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter provided a brief department update, noting that it has been a slow week with most of the projects shut down. Maintenance crews are assisting with the removal of debris from the trees that are being cut down along Dallesport Road, patching roads and plowing snow and sanding as needed.

Director Kelsey provided a follow up to a previous discussion, reporting that wind farm developers have been hauling gravel on Hoctor Road preparing to bring in a crane to replace wind turbine blades.

The Board had a brief discussion concerning the Northwestern Lake Bridge center pier mitigation, with Director Kelsey noting that preliminary drawings have been submitted and a completed package should be ready by the end of January for review.

Director Kelsey provided maps of the scheduled 2011 construction and chip seal projects for the Board’s consideration and review.

Director Kelsey reported that the fairgrounds property purchase and sales agreement has been sent to the escrow agent.

Sheriff Rick McComas: Department Update

11:00 AM – Elected Officials Report

Attendance: Sheriff Rick McComas, Undersheriff Jolene Kallio, Administrative Services Director Glen Chipman, Public Works Director Gordon Kelsey and Assistant County Engineer Jeff Hunter.

The Board had a discussion regarding the Sheriff Department’s space and storage issues and the assessment and comparison of potential locations to resolve the lack of adequate space.

Following discussion, no decisions were made.

Planning Director Curt Dreyer advised that in order to continue to provide the best service to the public the Planning Department has decided to follow the Health Departments lead and take the first Friday of each month as a furlough day to accommodate the 5% reduction in wages as indicated in the 2011 budget and submitted a memo requesting the Board’s concurrence.

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Administrative Services Director Glen Chipman suggested that the Board sign the memo as to their approval for the Planning Department’s action.

The Board expressed their support and requested that proper signage and notice be given to the public.

Lunch Recess

The Board recessed for lunch at 12:00 Noon.

Call to Order/Roll Call

Regular Meeting for Tuesday, January 4, 2011

Chairman Rex F. Johnston reconvened the meeting at 1:00 PM. Commissioners present: Ray Thayer, Rex F. Johnston and David Sauter.

Agenda

Election of Chairman and Vice Chairman for the 2011calendar year

Motion by Commissioner Dave Sauter, seconded by Commissioner Ray Thayer to nominate Rex F. Johnston to serve as Chairman and Ray Thayer to serve as Vice-Chairman for the 2011 calendar year. Motion passed. Voting in favor: Thayer, Sauter and Johnston.

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(Motions are reflected in Resolution No. 00111.)

Business Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously): the Business Agenda as presented.

Approval of Meeting Minutes

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Approved (M/Thayer, S/Sauter. Passed unanimously) the Klickitat County Board of Commissioners Meeting Minutes for December 28, 2010 as presented.

Citizen Comment

Central Klickitat Conservation District representatives Dave Guenther and Jim Hill provided an update on the transfer of Brooks Memorial State Park to the conservation district, with Mr. Guenther reporting that they will be meeting with the Washington State Parks Commission January 27^th to finalize the details of the transfer.

Central Klickitat Conservation District Manager Jim Hill presented a brief overview of upcoming projects planned for this summer which was followed by further discussion.

Public Health Director Kevin Barry advised the Board that the Health Department’s first furlough day would be this Friday, noting that they would be furloughing the first Friday of each month through 2011 and have provided the necessary notification and signage for the public.

Director Barry requested that any comments received concerning the closure of the office be forward to the Health Department.

Public Meetings/Public Hearings/Bid Openings

Public Meeting: Consider approval of replat of Lot 2, SPL2002-00040, Short Plat No. SPL2008-39; Applicant: Richard Case

Approved (M/Thayer, S/Sauter. Passed unanimously): Short Plat SPL2008-39, which alters Lot 2 of Short Plat No. SPL2002-00040, and grant final approval for the short plat; Applicant: Richard Case.

Associate Planner Crista Schroder provided a brief review, noting that Short Plat No. SPl2008-39 is a short plat creating 4 lots, re-dividing Lot 2 of Short Plat SPL2002-00040. Pursuant to RCW 58.17.215, any short plat which is an alteration of a previously subdivided property must be reviewed by the Board of Commissioners for final approval.

Ms. Schroder reported that an administrative review of the short plat has been completed and signatures have been obtained from the Health Department, Road Department, Treasurer and the Planning Department, noting that all conditions attached to the preliminary approval of the short plat have been met.

Miscellaneous Reports/Comments

Steve Brown, Radio Project Lead: Radio project update

Attendance: Radio Project Lead Steve Brown, Radio Project Consultant Jim Keightley, Administrative Services Director Glen Chipman, Public Works Director Gordon Kelsey, Assistant County Engineer Jeff Hunter, Interim Emergency Management Director Steve Nygaard, Sheriff Rick McComas, Undersheriff Jolene Kallio, Search & Rescue Coordinator Jeff King, Chief Communications Deputy Robert Allen and Goldendale Chief of Police Rick Johnson.

Radio Project Lead Steve Brown provided an update on the Radio Project, reviewing options and the pros and cons of four (4) alternative sites for the dispatch center location which was followed by discussion.

Following discussion, Radio Project consultant Jim Keightley provided a brief report on the status of the Juniper and Cleveland tower sites, noting that Klickitat PUD has obtained right-of-way and plans to bring in power to the Cleveland site at no cost in exchange for use of the site.

Following further discussion, no decisions were made at this time.

Elected Official Report/Update

Prosecutor’s Update

Prosecuting Attorney Lori Hoctor advised that she did not have a department report at this time, noting that she has been meeting with Canfield and Associates to go over pending litigation and would be updating the Board in the near future.

The Board had a discussion concerning personnel authorizations for emergency hires to provide assistance during the department’s transition period, with Prosecutor Hoctor requesting and receiving Board approval to bring in a temporary Chief Deputy Prosecutor at the previous Chief Deputy Prosecutor’s wage due to nineteen years of previous experience.

Prosecutor Hoctor advised that the personnel authorizations to hire to fill the permanent positions will be advertised according to the county personnel policy, noting that she is hopeful that the department will be fully staffed within a month to month and a half.

The Board had a brief discussion concerning the county’s computer access policy, with Prosecutor Hoctor agreeing to sign off on the policy with the exclusion of specific clauses pertaining to the access of certain client files according to her interpretation of the law.

The Board had a discussion concerning the cost of dispatch services for law enforcement and emergency services providers, with Goldendale Police Chief Rick Johnson expressing concern that county fire districts and departments have not been asked to pay their share of the expense.

Following discussion, Administrative Services Director Glen Chipman advised that a process where by all users of dispatch services pay their portion is part of the plan for the radio project in the future which is a discussion still to be had, adding that perhaps each fire district’s levy would be a way to determine the amount owed for services and/or districts may be willing to ask their voters to raise their levies in order to pay for dispatch services.

Consent Agenda

Approved (M/Sauter, S/Thayer. Passed unanimously) the Consent Agenda.

1) Scheduling a public meeting to be held on Tuesday, February 15, 2011 at 1:30 PM to review and consider Shoreline Substantial Use Application SH2010-04 to construct a 45,000 square foot, 2-story building, at the Bingen Boat Basin Marina, Applicant: Key Development Corporation.

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2) Intergovernmental Agreement Extension Amendment (C00111) to house juvenile detainees between Klickitat County (Juvenile Department) and Northern Oregon Corrections (NORCOR) for the purpose of increasing the reimbursement rate detailed in section B1 to One hundred and fifteen dollars ($115) per calendar day and shall extend the agreement to June 30, 2011, effective January 1, 2011.

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3) Letter and Certificate of Appreciation accepting the resignation of Diane Barkhimer for her past membership to the Klickitat County Senior Services Advisory Board, effective December 31, 2010.

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4) Request from Natural Resources Director David McClure to carry over vacation leave into 2011 up to a maximum of 40 hours which shall be used by June 1, 2011 or be forfeited.

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5) Alternative work schedule for the Inspector Position within the Solid Waste Department allowing a flexible work schedule to work a 10 hour day four days per week, 5:30 AM to 4:00 PM, varying days off. The alternate schedule allows for site visits on variable days to inspect the different projects. Flexibility is needed due to continually changing conditions at the 24-7 operation located at the Roosevelt Regional Landfill.

6) Scheduling a public meeting to be held on Tuesday, January 11, 2011 at 1:30 PM to consider acceptance of road right-of-way dedication, Simcoe Mountain Rd, Short Plat #SPL2010-24; Joel & Robyn Crocker.

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7) Personnel Authorization for the emergency hire outside the pay schedule to fill the Chief Deputy Prosecuting Attorney position within the Prosecuting Attorney’s Office at Grade 73, step 10. This request is made to provide transition assistance to the newly elected Prosecuting Attorney through the hiring of a litigator with over 19 years’ experience; And Personnel Authorization for the emergency hire to fill a Legal Administrative Assistant I position within the Prosecuting Attorney’s Office at Grade 35, Step 1. This request is to provide transition support staff to the newly elected Prosecuting Attorney; And Personnel Authorization for the emergency hire to fill a Legal Administrative Assistant II position within the Prosecuting Attorney’s Office at Grade 36, Step 1. This request is to provide transition support staff to the newly elected Prosecuting Attorney; And Personnel Authorization to advertise to fill the Chief Deputy Prosecuting Attorney position within the Prosecuting Attorney’s Office at Grade 73, step 1; Personnel Authorization to advertise to fill the Legal Administrative Assistant III position within the Prosecuting Attorney’s Office at Grade 37, step 1; And Personnel Authorizations to advertise to fill two (2) Legal Administrative Assistant II positions within the Prosecuting Attorney’s Office at Grade 36, step 1; And Personnel Authorizations to advertise to fill two (2) Legal Administrative Assistant I positions within the Prosecuting Attorney’s Office at Grade 35, step 1.

Payment Approvals

Voucher Certification and Approval

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Approved Warrants (M/Thayer, S/Sauter. Passed unanimously):

Accounts Payable: (#207520 - 207596) for a total of $195,574.29 for the date ending January 3, 2011.

There were no Payroll warrants requiring approval.

Adjournment

Approved (M/Thayer, S/Sauter. Passed unanimously): There being no further business before the Board, the meeting was adjourned at 2:47 PM.

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Reference Document on File